Template · UK · .docx
Right-to-work check record sheet (UK)
A record sheet for the three valid right-to-work check methods (manual document, Home Office online check, DVS / Digital Verification Service), List A vs List B follow-up, and the retention duty (employment + 2 years).
Direct download. No email required. Last reviewed 2026-06-11 against gov.uk and Acas.
WagePerks does not provide legal advice. This template is a starting point only.
Before using it for an employee, review the wording with your solicitor or HR advisor and update
it for your specific role, industry and circumstances.
What this template covers
- Three valid check methods per the Home Office Employer's Guide
- Manual check (List A — no follow-up; List B — time-limited, follow-up required)
- Home Office online check via share code
- Identity Document Validation Technology via a Digital Verification Service provider (British / Irish citizens only)
- Sign-off block confirming the checker has seen original documents or completed the online / DVS check
- Reminder field for List B follow-up
- Retention duration (employment plus 2 years)
- Civil penalty of up to £60,000 per illegal worker since 13 February 2024
What this template doesn't cover
- A discrimination-proof process — the Code of Practice on Avoiding Discrimination sets out the duty to check all candidates the same way
- A substitute for the actual document scan / DVS submission
- Sponsor-licence compliance documentation — that's separate under the Worker / Temporary Worker routes
- A guarantee — Home Office gives a statutory excuse only where the check was done correctly
Sources behind this template
- Home Office — Employer's Guide to Right to Work Checks (current edition 26 June 2025)
- gov.uk — Penalties for employing illegal workers — current civil penalty £60,000
- gov.uk — View a right to work check (share code)
- gov.uk — Code of Practice on Avoiding Discrimination
- Learn: Right-to-work check (UK)
- Guide: UK SME RTW checks 2026
Sources verified 2026-06-11. We re-verify quarterly.
How WagePerks fits
Use this template to draft the policy. Then store the signed final version inside the WagePerks document management module — with version history, e-signatures and read receipts — as part of the £4.50 per employee per month all-in price. White-label included. Rolling monthly.