Policy

Environmental Policy Statement

1. Introduction

WagePerks Ltd ("the Company") recognises its responsibility to minimise the environmental impact of its operations and to contribute to a sustainable future. As a provider of digital employee management, benefits, and healthcare access services, we are committed to integrating environmental considerations into our business decisions and practices.

This Environmental Policy Statement sets out our commitments, objectives, and the framework through which we seek to reduce our environmental footprint and promote sustainable practices throughout our operations and supply chain.

2. Scope

This policy applies to all activities, operations, and decisions of WagePerks Ltd, including:

  • The development, hosting, and delivery of the WagePerks platform and associated digital services.
  • Our office and workplace operations.
  • Our procurement and supply chain relationships.
  • The conduct of all directors, employees, contractors, and agents acting on behalf of the Company.

3. Our Commitment

WagePerks Ltd is committed to:

  • Compliance -- meeting or exceeding all applicable environmental legislation, regulations, and standards, including the Environment Act 2021, the Climate Change Act 2008, and relevant waste management regulations.
  • Prevention of pollution -- preventing pollution and minimising harmful emissions and discharges from our operations.
  • Continuous improvement -- continually improving our environmental performance through the setting and review of environmental objectives and targets.
  • Awareness and engagement -- promoting environmental awareness among our employees, clients, and supply chain partners and encouraging responsible environmental behaviour.
  • Transparency -- being open and transparent about our environmental performance and progress.

4. Digital-First Operations

As a technology company, WagePerks Ltd operates on a digital-first basis. This approach delivers inherent environmental benefits that we actively maximise:

4.1 Paperless Working

  • The WagePerks platform enables employers to manage employee benefits, HR processes, documentation, and shift scheduling digitally, eliminating the need for paper-based processes.
  • Our internal operations are paperless. All documentation, contracts, and communications are managed digitally.
  • We actively discourage printing and have implemented policies to minimise any residual paper use.

4.2 Remote and Flexible Working

  • We support remote and flexible working arrangements for our employees, reducing the environmental impact of commuting.
  • We use video conferencing and digital collaboration tools in place of physical meetings wherever practical, reducing travel-related emissions.
  • Where travel is necessary, we encourage the use of public transport, car sharing, and other lower-emission alternatives.

4.3 Digital Service Delivery

  • Our services are delivered entirely through digital channels, including web and mobile applications, avoiding the environmental costs associated with physical distribution.
  • The employee benefits offered through the WagePerks platform include digital vouchers and online discount codes, reducing the need for physical fulfilment.

5. Energy Efficiency

5.1 Data Centre and Hosting

  • We select cloud hosting and data centre providers that demonstrate strong environmental credentials, including the use of renewable energy and high standards of energy efficiency.
  • We monitor and seek to optimise the energy efficiency of our platform infrastructure, including server utilisation, data storage, and network usage.
  • We conduct regular reviews of our technology stack to identify opportunities for improved energy efficiency.

5.2 Office and Workplace

  • Where we operate physical office premises, we implement energy efficiency measures including LED lighting, energy-efficient equipment, and smart heating and cooling controls.
  • We monitor energy consumption and set targets for reduction.
  • We encourage employees to adopt energy-saving practices, including switching off equipment when not in use and making efficient use of heating and cooling.

6. Waste Reduction

6.1 Waste Hierarchy

We apply the waste hierarchy in our operations, prioritising in the following order:

  1. Prevention -- avoiding waste generation through digital-first practices and careful procurement.
  2. Reuse -- reusing equipment and materials where possible, including refurbished IT equipment.
  3. Recycling -- recycling waste materials where prevention and reuse are not possible, including electronic waste, paper, and packaging.
  4. Recovery -- supporting energy recovery from waste where recycling is not feasible.
  5. Disposal -- disposing of waste responsibly and in compliance with all applicable regulations as a last resort.

6.2 Electronic Waste

  • IT equipment that has reached the end of its useful life is disposed of through certified WEEE (Waste Electrical and Electronic Equipment) recycling providers in compliance with the WEEE Regulations 2013.
  • We maximise the useful life of IT equipment through proper maintenance and, where appropriate, refurbishment.
  • Data is securely erased from all equipment before disposal or recycling, in compliance with our data protection obligations.

7. Procurement and Supply Chain

We integrate environmental considerations into our procurement decisions by:

  • Giving preference to suppliers who demonstrate strong environmental performance and hold recognised environmental certifications.
  • Considering the environmental impact of products and services throughout their lifecycle, including manufacture, use, and disposal.
  • Engaging with suppliers to encourage improvement in environmental performance.
  • Including environmental requirements in supplier contracts and assessments where appropriate.

8. Carbon Emissions

8.1 Measurement

We are committed to understanding and measuring our carbon footprint across:

  • Scope 1 -- direct emissions from Company-owned or controlled sources.
  • Scope 2 -- indirect emissions from purchased electricity, heating, and cooling.
  • Scope 3 -- other indirect emissions occurring in our value chain, including employee commuting, business travel, and supply chain activities.

8.2 Reduction

We are committed to reducing our carbon emissions year on year through:

  • Continued investment in digital-first, remote working practices.
  • Selection of renewable energy sources for our operations and hosting.
  • Reduction of business travel through the use of digital communication tools.
  • Engagement with our supply chain to encourage carbon reduction.

9. Biodiversity and Natural Environment

While our direct impact on biodiversity is limited as a digital services company, we are committed to:

  • Considering the impact on the natural environment in any decisions relating to office premises or physical operations.
  • Supporting initiatives that contribute to the protection and enhancement of biodiversity.
  • Ensuring that our operations do not contribute to environmental degradation.

10. Employee Engagement

We recognise that achieving our environmental objectives requires the commitment and engagement of all employees. We therefore:

  • Provide environmental awareness information to all employees as part of their induction.
  • Communicate our environmental objectives, progress, and achievements regularly.
  • Encourage employees to suggest improvements and contribute ideas for reducing environmental impact.
  • Recognise and celebrate environmental achievements within the Company.

11. Objectives and Targets

We set annual environmental objectives and targets, which are reviewed by the Board of Directors. These are aligned with our commitment to continuous improvement and cover areas including:

  • Energy consumption and efficiency.
  • Waste generation and recycling rates.
  • Carbon emissions.
  • Supplier environmental performance.
  • Employee engagement in environmental initiatives.

12. Governance and Review

The Board of Directors has overall responsibility for environmental policy and performance. Day-to-day management is delegated to senior management with appropriate authority and resources.

This Environmental Policy Statement is reviewed annually to ensure it remains relevant, effective, and aligned with the Company's operations and objectives. It is communicated to all employees and made available to clients, suppliers, and other stakeholders.

Policy Owner: Board of Directors, WagePerks Ltd

Last Reviewed: April 2026

Registered in Scotland